Terms of Service

Elite Athlete Marketing LLC

Effective Date: 04/01/2026 Last Updated: 04/01/2026

These Terms of Service “Terms” govern your access to and use of the website, services, products, content, offers, booking pages, payment pages, communications, and digital properties operated by Elite Athlete Marketing LLC, also known as “we,” “our,” or “us.”

By accessing our website, submitting a form, booking a session, purchasing a service, providing media files, communicating with us, or using our services, you agree to these Terms.

If you do not agree to these Terms, do not use our website or services.

1. Our Services

Elite Athlete Marketing LLC provides video marketing, highlight videos, athlete media day content, social media content, recruiting-style videos, promotional videos, photography, content editing, digital media production, marketing strategy, and related services for athletes, parents, families, teams, trainers, schools, clubs, camps, and organizations.

Specific deliverables, pricing, timelines, usage rights, revision limits, and project details may be described on our website, booking page, invoice, proposal, order form, service agreement, or written communication.

2. Eligibility and Minors

Our services may involve athletes under the age of 18.

If you are under 18, you may only use our website or services with involvement and permission from a parent or legal guardian.

If you are a parent, guardian, coach, school representative, team representative, trainer, club representative, or organization representative purchasing or arranging services for an athlete, you represent that you have the legal right and authority to do so.

You also represent that you have permission to provide any athlete information, images, video footage, likeness, name, school, team, sport, jersey number, graduation year, recruiting information, or other personal or athletic details submitted to us.

3. Client Responsibilities

You agree to provide accurate, complete, and timely information needed for us to perform our services.

This may include:

• Athlete name and contact details
• Parent or guardian contact details, when applicable
• Scheduling information
• Team, school, club, trainer, or organization information
• Sport, position, graduation year, and athletic details
• Logos, colors, brand assets, or preferred style direction
• Photos, videos, game footage, event footage, music requests, copy, captions, testimonials, or other materials
• Any required permissions, releases, approvals, or authorizations

You are responsible for ensuring that materials you provide do not violate the rights of any third party.

4. Media, Likeness, and Content Permissions

By submitting or providing photos, videos, footage, logos, names, likenesses, testimonials, captions, written content, music, graphics, or other materials to us, you represent and warrant that:

• You own the materials or have permission to use and provide them to us.
• You have obtained any required consent from athletes, parents, guardians, schools, teams, leagues, photographers, videographers, organizations, or other rights holders.
• The materials do not infringe copyright, trademark, privacy, publicity, NIL, school, team, league, platform, or other third-party rights.
• We may use the materials as needed to provide the services you purchased or requested.

You grant Elite Athlete Marketing LLC a limited license to use, edit, reproduce, modify, create derivative works from, display, distribute, and deliver the materials for the purpose of providing our services.

Unless otherwise agreed in writing, you also grant us permission to display completed work, behind-the-scenes content, testimonials, screenshots, clips, or final deliverables in our portfolio, website, social media, advertisements, case studies, and promotional materials.

You may request that we not use your project in our portfolio or promotional materials by contacting us in writing.

5. Name, Image, Likeness, and Recruiting Content

Our services may include content that references an athlete’s name, image, likeness, sport, school, team, performance, statistics, recruiting information, or athletic background.

You are responsible for ensuring that any such content complies with applicable school, team, league, association, NIL, eligibility, recruiting, scholarship, sponsorship, endorsement, and athletic participation rules.

We do not guarantee recruiting outcomes, scholarship offers, roster placement, exposure, social media growth, media coverage, coach responses, college interest, professional opportunities, or athletic results.

Our services are creative, marketing, and media production services only.

6. Booking, Scheduling, and Attendance

Some services may require a scheduled shoot, media day, consultation, filming session, or production appointment.

You are responsible for arriving on time, prepared, and ready to participate.

If a client, athlete, team, or organization is late, unavailable, unprepared, or fails to attend, we may limit the session, reschedule at our discretion, charge a rescheduling fee, or consider the session fulfilled.

Weather, venue restrictions, lighting conditions, athlete availability, access limitations, equipment issues, illness, travel delays, or other circumstances may affect scheduling or deliverables.

We reserve the right to reschedule a session when reasonably necessary.

7. Payment Terms

Prices, deposits, payment deadlines, installment terms, and package details will be provided on our website, booking page, invoice, proposal, checkout page, or written agreement.

Unless otherwise stated:

• Payment is due according to the terms presented at checkout or on the invoice.
• Deposits, retainers, booking fees, and setup fees may be non-refundable.
• Work may not begin until required payment is received.
• Final deliverables may be withheld until outstanding balances are paid.
• Late payments may delay production, delivery, or publishing.
• You are responsible for any taxes, transaction fees, chargeback fees, or collection costs where permitted by law.

8. Cancellations, Rescheduling, and Refunds

Because our services involve scheduling, preparation, creative work, production time, editing time, contractor coordination, and reserved availability, refunds are limited.

Unless otherwise stated in writing:

• Deposits, retainers, booking fees, and setup fees are non-refundable.
• Cancellations made after work has begun may not be eligible for a refund.
• Completed services and delivered digital products are non-refundable.
• Missed appointments, no-shows, or late cancellations may be non-refundable.
• Rescheduling may be allowed at our discretion and may be subject to availability or additional fees.
• If we cancel and cannot reasonably reschedule or provide the service, we may issue a refund for the portion of services not provided.

Any refund decision not required by law is made at our sole discretion.

9. Project Timelines and Delivery

We make reasonable efforts to meet estimated timelines, but all delivery dates are estimates unless explicitly stated in a signed written agreement.

Timelines may be affected by:

• Client delays
• Missing assets or information
• Revision requests
• Scheduling issues
• Payment delays
• Weather or venue restrictions
• Production complexity
• Third-party platform issues
• Contractor, equipment, travel, or technical issues

We are not responsible for delays caused by client inaction, incomplete information, third-party platforms, or circumstances outside our reasonable control.

10. Revisions and Edits

Revision terms may vary by package or service.

Unless otherwise stated in writing:

• Each project includes only the revisions specifically listed in the package, invoice, or agreement.
• Additional revisions, major creative changes, new footage, new concepts, re-edits, resizing, alternate versions, or changes after approval may require additional fees.
• Revision requests must be submitted within a reasonable time after delivery.
• Revisions must be clear, consolidated, and specific.
• We are not required to make edits that violate platform rules, third-party rights, school/team policies, or applicable law.

A revision is a modification to an existing deliverable. A request for a substantially different concept, direction, video, design, or campaign may be treated as a new project.

11. Final Deliverables and File Storage

Final deliverables may be provided through email, download link, client portal, cloud storage, social media delivery, or another method we choose.

Unless otherwise agreed in writing:

• We are not required to provide raw footage, project files, editable files, source files, timelines, templates, presets, music stems, or working files.
• Raw footage and project files may be deleted after a reasonable period.
• Download links may expire.
• You are responsible for downloading and safely storing final deliverables.
• Re-delivery, restoration, re-exporting, re-editing, or file recovery may require additional fees.

12. Ownership and Usage Rights

After full payment is received, you may use the final delivered content for personal, athletic, recruiting, social media, website, promotional, and non-commercial purposes related to the athlete, team, school, club, trainer, or organization for which the content was created, unless otherwise stated.

Elite Athlete Marketing LLC retains ownership of:

• Raw footage we capture
• Project files
• Editing timelines
• Templates
• Presets
• Creative concepts
• Internal systems
• Processes
• Working files
• Unused footage or unused concepts
• Our business name, branding, website, and marketing materials

You may not resell, sublicense, redistribute, modify for commercial resale, claim authorship of, or use our work in a way that misrepresents its origin without our written permission.

If a separate written agreement grants broader rights, that agreement controls.

13. Music, Stock Assets, Fonts, and Third-Party Materials

Some projects may include licensed music, stock footage, graphics, fonts, templates, plugins, or other third-party assets.

Third-party assets may be subject to separate license terms. You may not extract, reuse, resell, or repurpose those assets outside the final deliverable unless the license allows it.

We are not responsible for copyright claims, takedowns, muted audio, restricted reach, platform removals, licensing disputes, or other issues caused by music, footage, logos, images, or materials requested, provided, uploaded, or approved by you.

If you provide music, logos, images, video clips, or other materials, you represent that you have the right to use them.

14. Social Media and Advertising Platforms

We may create content intended for use on platforms such as Instagram, Facebook, TikTok, YouTube, Google, Microsoft/Bing, and other digital platforms.

You understand that each platform has its own rules, algorithms, review processes, advertising policies, copyright systems, music restrictions, and technical requirements.

We do not guarantee that:

• A platform will approve, display, boost, or publish content.
• Content will achieve a certain number of views, clicks, likes, shares, followers, comments, leads, bookings, sales, recruiting inquiries, or scholarships.
• Ads will produce a specific result.
• Social media accounts will grow by a specific amount.
• Content will remain available on any third-party platform.

Third-party platforms may remove, mute, limit, reject, suspend, restrict, or demonetize content for reasons outside our control.

15. Marketing Communications

By providing your contact information, you agree that we may contact you regarding your inquiry, order, booking, project, account, or services.

If you opt in to marketing communications, we may also send promotional emails or text messages.

SMS/text message terms, consent, opt-out instructions, and privacy practices are described in our Privacy Policy.

You may unsubscribe from marketing emails using the unsubscribe link in our emails. You may opt out of marketing text messages by replying STOP.

SMS/Text Message Terms

Elite Athlete Marketing LLC provides video marketing, highlight videos, athlete media day content, recruiting-style videos, promotional videos, photography, social media content, scheduling updates, service reminders, promotional offers, and related communications for athletes, parents, teams, trainers, schools, clubs, and organizations.

By opting in to receive SMS/text messages from Elite Athlete Marketing LLC, you agree to receive text messages that may include appointment reminders, booking updates, service notifications, project updates, promotional offers, event information, follow-up messages, and other marketing or service-related communications.

You can cancel the SMS service at any time. Just text STOP to +1 405-805-0856. After you send the SMS message STOP to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time, and we will start sending SMS messages to you again.

If you are experiencing issues with the messaging program, you can reply with the keyword HELP for more assistance, or you can get help directly at contact@eliteathletemarketing.com or by calling us at +1 405-805-0856.

Carriers are not liable for delayed or undelivered messages.

As always, message and data rates may apply for any messages sent to you from us and to us from you. You will never receive notifications no more than once a day. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.

Consent to receive marketing text messages is not required as a condition of purchasing any goods or services.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Information sharing to subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

If you have any questions regarding privacy, please read our Privacy Policy: https://eliteathletemarketing.com/privacy-policy.

16. Acceptable Use

You agree not to use our website, services, content, or deliverables to:

• Violate any law, rule, regulation, school policy, team policy, league rule, platform policy, or third-party right
• Submit false, misleading, defamatory, abusive, obscene, harassing, discriminatory, or unlawful content
• Upload malicious code, spam, or harmful files
• Impersonate another person or misrepresent your relationship with an athlete, parent, guardian, school, team, club, or organization
• Interfere with our website, systems, accounts, ads, communications, or business operations
• Copy, scrape, reverse engineer, or misuse our website, systems, templates, creative concepts, or materials
• Use our content or services in a way that harms athletes, minors, families, schools, teams, or our business reputation

We reserve the right to refuse service, remove content, terminate access, or cancel a project if we believe these Terms have been violated.

17. Testimonials, Reviews, and Feedback

If you provide a testimonial, review, comment, message, feedback, or success story, you grant us permission to use it in our marketing, website, social media, ads, and promotional materials.

We may edit testimonials for length, grammar, clarity, or formatting, but we will not intentionally alter the meaning.

You represent that any testimonial or review you provide is truthful and reflects your honest experience.

18. No Guarantees

We make no guarantee regarding:

• Recruiting outcomes
• Scholarship offers
• Coach responses
• Roster placement
• College interest
• Social media growth
• Follower counts
• Views, likes, shares, comments, or engagement
• Advertising results
• Sales, bookings, leads, or revenue
• Platform approval or performance
• Athlete performance, exposure, or opportunities

Any examples, testimonials, case studies, or prior results are illustrative only and do not guarantee future results.

19. Disclaimer of Warranties

Our website, services, content, and deliverables are provided “as is” and “as available” to the fullest extent permitted by law.

We disclaim all warranties, express or implied, including warranties of merchantability, fitness for a particular purpose, non-infringement, accuracy, availability, and uninterrupted operation.

We do not warrant that our website, services, files, links, communications, platforms, or deliverables will be error-free, secure, uninterrupted, compatible with every platform, or free from harmful components.

20. Limitation of Liability

To the fullest extent permitted by law, Elite Athlete Marketing LLC and its owners, employees, contractors, affiliates, vendors, and service providers will not be liable for any indirect, incidental, consequential, special, punitive, or exemplary damages, including lost profits, lost opportunities, lost scholarships, lost exposure, lost data, reputational harm, platform restrictions, account issues, or business interruption.

To the fullest extent permitted by law, our total liability for any claim related to our website, services, content, or deliverables will not exceed the amount you paid to us for the specific service giving rise to the claim.

Some jurisdictions do not allow certain limitations, so some of the above may not apply to you.

21. Indemnification

You agree to defend, indemnify, and hold harmless Elite Athlete Marketing LLC and its owners, employees, contractors, affiliates, vendors, and service providers from and against any claims, damages, liabilities, losses, costs, or expenses, including reasonable attorney fees, arising out of or related to:

• Your use of our website or services
• Your violation of these Terms
• Materials, footage, photos, music, logos, information, or content you provide
• Your violation of any third-party rights
• Your failure to obtain required permissions, releases, or consents
• Your violation of school, team, league, NIL, recruiting, eligibility, advertising, or platform rules
• Any content you request, approve, publish, distribute, or use

22. Force Majeure

We are not responsible for delays, failures, or inability to perform caused by events outside our reasonable control, including weather, illness, emergencies, venue restrictions, equipment failure, internet outages, platform outages, labor issues, accidents, natural disasters, government actions, payment processor issues, third-party service disruptions, or other events beyond our control.

23. Refusal or Termination of Service

We reserve the right to refuse, suspend, or terminate services at our discretion if:

• You violate these Terms
• Payment is not made
• Required information or assets are not provided
• We believe the project may violate laws, rights, rules, or platform policies
• The working relationship becomes abusive, threatening, unsafe, or unreasonable
• Continuing the project would harm our business, reputation, team, contractors, clients, athletes, or partners

If we terminate a project due to your breach or misconduct, refunds may not be provided.

24. Governing Law

These Terms are governed by the laws of the State of Oklahoma, without regard to conflict of law principles.

Any disputes will be handled in the courts located in Canadian County, Oklahoma, unless otherwise required by law.

25. Changes to These Terms

We may update these Terms from time to time. When we do, we will update the “Last Updated” date above.

Your continued use of our website or services after updated Terms are posted means you accept the revised Terms.

26. Contact Us

If you have questions about these Terms, contact us at:

Elite Athlete Marketing LLC Email: contact@eliteathletemarketing.com Phone: +1 405-805-0856 Mailing Address: 820 W Prairie Way, Mustang OK 73064 Website: https://eliteathletemarketing.com